Permission Guidelines for Health Professions Publishing
Permission Guidelines for Nursing Publishing
Permission Guidelines for Medical Clinical Publishing
Sample Permissions Letter

Health Professions Permission Guidelines

	Permission must be secured in writing for any figure, table, long quote (50 words or more), or full text article that has been published previously. A credit line must reference the original source of the material, including the original chapter and figure or table number.
	If a figure, table, quoted material, or full article required a credit line and permission in a previous edition, then credit and permission must be requested for all subsequent editions (this would include electronic versions of a previous edition also).
	Permission is necessary when adapting, modifying, or redrawing copyrighted material. A credit line stating "Adapted from" or "Modified from" needs to be placed with the borrowed material.

	The credit line should be included after the legend or in a table footnote and read as follows: "Reprinted with permission from (insert reference styled the same way the references are styled in the chapter; include exact page number of where the borrowed figure or table is found in the original source)."
	Originals of all received permissions should be submitted with your manuscript; be sure to keep a copy of the permission statements for your records. Indicate clearly on the permission form the quotation, table, or illustration to which it pertains. Use the enclosed form to request permission from a publisher or author.
	Supply the full citation; do not use "From ref 28"-this can lead to errors if references are renumbered.
	Materials in the public domain, which include all U.S. government materials and publications that are 75 years or older, do not require permission. However, a credit line referencing the material's origin is still necessary.
	Pictures showing recognizable faces require a release from the person in the picture. Otherwise, the eyes will be masked out to guard the individual's privacy and allow publication.
	Request permission from the person, individual, and/or publisher who holds the copyright to the material.
	Even if you are the author of the borrowed work, you must request permission from the publisher unless you hold the copyright.
	Any questions regarding permissions should be discussed with your Editorial contact.
	Use permission request form on back of this sheet for requesting permission to borrow figures, tables, or text.

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Nursing Permission Guidelines

	Permission must be secured in writing for any figure, table, long quote (50 words or more), or full text article that has been published previously. A credit line must reference the original source of the material, including the original chapter and figure or table number.
	If a figure, table, quoted material, or full article required a credit line and permission in a previous edition, then credit and permission must be requested for all subsequent editions (this would include electronic versions of a previous edition also).
	Permission is necessary when adapting, modifying, or redrawing copyrighted material. A credit line stating "Adapted from" or "Modified from" needs to be placed with the borrowed material.

	The credit line should be included after the legend or in a table footnote and read as follows: "Reprinted with permission from (insert reference styled the same way the references are styled in the chapter; include exact page number of where the borrowed figure or table is found in the original source)."
	Originals of all received permissions should be submitted with your manuscript; be sure to keep a copy of the permission statements for your records. Indicate clearly on the permission form the quotation, table, or illustration to which it pertains. Use the enclosed form to request permission from a publisher or author.
	Supply the full citation; do not use "From ref 28"-this can lead to errors if references are renumbered.
	Materials in the public domain, which include all U.S. government materials and publications that are 75 years or older, do not require permission. However, a credit line referencing the material's origin is still necessary.
	Pictures showing recognizable faces require a release from the person in the picture. Otherwise, the eyes will be masked out to guard the individual's privacy and allow publication.
	Request permission from the person, individual, and/or publisher who holds the copyright to the material.
	Even if you are the author of the borrowed work, you must request permission from the publisher unless you hold the copyright.
	Any questions regarding permissions should be discussed with your Editorial contact.
	Use permission request form on back of this sheet for requesting permission to borrow figures, tables, or text.

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Medical/Clinical Permission Guidelines

It is the author's responsibility to secure all permissions and pay any necessary fees.

	Any figure, table, or long quote (more than 50 words) that has been published previously requires permission and a credit line.
	If a figure, table, or quoted material needed permission and a credit line in a previous edition, permission must be requested for subsequent editions (including electronic versions).

If a figure, table, or quoted material that you wish to borrow already carries a credit line, you must request permission from the source in the credit line, not from the publisher of the book in which you found the material. For example, if you want to borrow a table from Barker, Principles of Ambulatory Medicine, and the credit line reads "Reprinted from Fishman MC, Hoffman AR, Klausner RD, et al: Medicine, 4th ed. Philadelphia, Lippincott Williams & Wilkins 1996, p 13, with permission." you would request permission from Lippincott Williams & Wilkins.

	You should distinguish among the appropriate use of "reprinted from," "redrawn from," "modified from," and "adapted from." "Reprinted" and "redrawn" require permission. In general "modified" and "adapted" do not, although a credit line is necessary. However, when in doubt, apply for permission.
	The credit line should be included after the legend, as follows: "Reprinted from Kaplan NM: Clinical Hypertension, 4th ed. Baltimore: Williams & Wilkins, 1986:23, with permission." For all references, include only three authors names, followed by et al.
	Materials in the public domain, including all U.S. government materials, and materials older than 75 years do not require permission. A credit line is still necessary, however.
	Patient photographs in which the faces are recognizable require a signed release form. If no release is available, the patient's eyes will be masked.

Copies of all received permissions should be submitted with your manuscript. Indicate clearly on the permission form the quotation, table, or illustration to which it pertains.

The Copyright Law speaks in terms of "fair use," an important concept when trying to determine if permission is required or not. When borrowing material, it is best to ask for permission if you have any question at all if it is necessary. Keep in mind the amount and substance of the material you want to borrow in context of the work in which it originally appears. In other words, be "fair" to the originator of that work and consider the impact your borrowing of that information may have on the originator's copyrighted work.

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